Submit Proposal Application

Choose Application Form. Depending on project, you may also have to select the type of form you wish to fill out. Forms are project-specific.

Choose the application type and click Continue.

The top line displays tabs; the bottom line displays action buttons. Below are two examples of possible application or proposal forms.

The tabs and buttons may also be project-specific. Click a tab to select it. Proposal ID number is system-generated.

The buttons may include some or all of the following:

Save and Submit – saves the application and submits it. Use it when the application is complete.

Save and Continue – saves the data entered but does not submit the application. Use it when you wish to save the current entries and resume data entry later.

Cancel Application – deletes the application from the database.

Exit – use it to close the application after saving it.

At the bottom of the page there are also tab navigation buttons: a left arrow () and a right arrow (). The left arrow is absent from the first page; the right arrow is absent from the last page. You may navigate from tab to tab by clicking on the tabs. You may also use the right arrow to advance to the next tab or the left arrow to return to the previous tab.

Fill in all required fields (marked by an asterisk *) and other fields as needed. Saved applications appear in your list of proposals/applications under Proposals.

When you finish an application click Save and Continue > Exit to save it for later submission or Save and Submit for immediate submission.

After submission the application will be reviewed for completeness (its status will be Pending Completeness Review) before it is available for a content review.

At the completeness review step it may be withdrawn, returned to you, or advanced to the next step.

• If it is withdrawn, you will receive e-mail notification to that effect. Withdrawn is a final decision.

• If it is incomplete, it will be returned to you with a status of Pending Revisions/Clarifications for ..., visible in your Proposals and Assignments lists. You will also be e-mail notified about the expected clarifications. Provide the required additions and resubmit it. It will pass through the Pending Completeness Review and, if necessary, Pending Revisions status for a second, third, fourth, umpteenth time until it is withdrawn or found to be complete.

• When it is complete, the application is advanced to the content review, and it will be marked as Pending Steering Committee Review.

At the content review step it may be withdrawn, returned to you for clarifications, not approved, or approved.

• If it is withdrawn or not approved you will see these words in your Proposals list and will also receive e-mail notification to that effect. Withdrawn and Not Approved are final decisions.

• If it is returned to you, you will see in your Proposals and Assignments lists its status as being Pending Revisions/Clarifications for ... . Provide the required clarifications and resubmit it.

• If it is approved, it will go to the second cycle of the workflow – Workflow 2 (WF2). Approved is also a final decision. You will see the word Approved in your Proposals list, and you will have a preset time period (usually 165 days) to add supporting documentation (manuscript, abstracts, etc.) and to publish it. If the time limit is exceeded, you will start receiving reminder e-mail messages every two weeks, and you will fill out a Progress Report – which becomes available in your Actions and/or Task List dropdowns. (NOTE: As of September 2008 not all projects require progress reports. For example, NCS does not, or not yet. If your project does not require progress reports, skip the topics that cover them.)

Selected NCS Proposal Status Values and Meaning (WF1)

Below is a list of specifically NCS Status values. They may or may not apply to other projects, but some of them are sure to mark similar workflow milestones in other projects too.

• Waiting for Application = application is being made; not yet submitted.

• Pending Completeness Review = application has been submitted to the first review by the Publications Coordinator.

• Pending Clarifications for Pubs Coordinator = application has failed Completeness Review; has been returned to the Investigator.

• Pending Content Review = application has passed completeness review, awaits Content Reviewer’s review.

• Pending Revisions for Content Reviewer = application has failed content review; has been returned to the Investigator.

• Pending Pub Chair Review = application has passed content review, awaits Chair of Publications’ Subcommittee review.

• Pending Pub Subcommittee Review = Chair of Publications has forwarded application to Publications Subcommittee review.

• Pending Reviewer Access = assigned reviewers have been asked to review application.

• Pending Revisions for Pub Chair = Chair or the assigned reviewers need clarifications; application has been returned to the Investigator.

• Pending Program Office Review = application has passed the Publications Subcommittee’s review, has advanced to review by the Program Office (PO).

• Pending Revisions for PO = application has failed the PO review; has been returned to the Investigator.

• Postponed = application has been postponed.

• Not Approved (FINAL) = application has not been approved.

• Withdrawn (FINAL) = application has been withdrawn.

• Approved = application has been approved; its WF2 starts now.

• Complete = application has completed all cycles – it can no longer be modified; it’s completed and “closed out.”